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“The Gauntlet” – An Innovative Way to Hire Talent

When I started this position in 2010, hiring new educational technologists followed the same lines as all other positions in the district. A group would get together, look at resumes, and basically determine which 4-6 candidates made the most sense on paper to come in and interview for the position.  The interview was a standard 1-hour process made up of the typical questions like “Where do you see yourself in 5 years?” or “Tell us more about yourself.”  While this process had been in place for years, it really didn’t shed much light on the ins and outs of the position itself nor did it give other candidates a chance to participate if they didn’t have what it takes on paper.

Something else I noticed in education (and somewhat in private business as well) is that it’s much easier to hire someone than it is to fire them.  If hiring consists of a 1-hour interview and a couple of reference checks, firing takes months to years worth of documentation, discussions, mediations, and even at times, legal involvement.  With that background, over the past few years, we’ve set out to make the hiring process much more robust.  In December of 2011, I thought I had nailed it by adding a presentation component to the process.

Alas, it was just the beginning.

What follows is the now 9-part process we implement when it comes to hiring an Ed Tech at Eanes ISD.  I’m sharing this because other districts may benefit from reviewing and updating their hiring practices and I would also love to learn from other districts that have a more rigorous or innovative process.

Round 1 – Application Score

Looking through the field of applicants, any that match the minimum criteria for the position as posted on the job description  make it into this initial round. Putting all the applicant resumes and cover letters in a shared folder, my team reviews each and gives them a rating based on the campus that needs to be filled and how well their resume aligns.To keep consistent, each scoring section carries a 1 to 5 scale for interviewers to score the applicants.

Round 2 – Social Media Background Check

According to Career Builder, 43% of companies now add a social media background check as part of the hiring process. As our position involves sharing online as well as gathering content via virtual PLNs, I individually search each of the qualified candidates on social media.  A candidate with no profile online can’t hurt them, but it also doesn’t help them. In some cases I’ve come across questionable material which has caused me to pass on a candidate and in other cases, I’ve seen some amazing digital profiles that could nudge the candidate into the next round if there is a tie or they are below the cut-off line.  Based on profiles I either award a single point, a zero, or a negative point to the process. Taking the applicant score and social media background check bonus, we narrow the field down to 12-14 applicants which will then process to the next round.

Round 3 – Video Resume

Those 12-14 candidates that survive round one and the social media check are then asked to create a video resume. This is a 2-minute or less video that highlights the best of the candidate.  We encourage candidates to be as creative and to not make the video Eanes specific (more on that later).  Usually at this point, a few candidates drop out and some have even claimed they “don’t have time for this” which is somewhat telling.  The candidates have 5 days to create their video and submit at which point I put each video into a form to be scored by the interview team.  Here’s a mock version of the form (added some of my favorite video projects to protect the innocent).  Following the scoring round, we reduce the field to either 4 or 8 candidates depending on the positions we need to fill.  Those candidates are then invited to participate in “The Gauntlet”.

A classic game from the 80's or a new hiring practice?

A classic game from the 80’s or a new hiring practice?

“The Gauntlet” 

No, not that classic video game from the 1980’s, but it is somewhat equally challenging. In fact, at some point during the process I can almost hear the game narrator say, “Valkyrie, your life force is running out.” The Gauntlet all takes place on the same day.  The idea is to give each applicant a snap-shot of a day in the life of an Ed Tech.  It also optimizes the time of the interview committee.  In the traditional interview method (1-hour Q&A with a candidate), reviewing 4 applicants would take 4 hours plus time in between each candidate as well as prep and debrief time.  Looking at 4 candidates in this traditional format would generally take up to 6 hours. This process reduces the actual time with the candidates to 2.5 hours and gives us a much broader look at the skills and talents of each candidate.  Here’s a matrix of what the day might look like for four applicants (A-D):

Screen Shot 2016-06-14 at 8.52.25 AM

Rounds 4-7 – The Gauntlet Matrix

Each candidate participates in these 4 components.  They are all done in a different order for each candidate but laid out as such that the interview portion doesn’t back up to the presentation portion, as those tend to involve the most stress.  Each component takes 30 minutes or less.

Round 4 – One-on-One time

Each candidate gets an opportunity to ask a previous Ed Tech questions.  In some cases, it could be an Ed Tech that was previously posted at the school hiring or one that has retired. Which this seems like a pretty easy step, you can tell a lot about a candidate based on the questions he/she asks. The Ed Tech being questioned returns at the end of the process to report out their view on each of the candidates based on the questions asked.

Round 5 – Interview

This is the most traditional component, but we tried to update some of the traditional questions to make it more modern.  George Couros has a great post here that ties the 8 characteristics of the Innovator’s Mindset (his book) to interview questions. To prepare the candidates, I email them the general topics around what questions are asked so they can have a story or two in mind. (i.e. Perseverance, handling failure, leadership, etc) Then, each person in the interview room is given a scoring form with each question asked.  Here’s an example of what that form looks like.

Round 6 – Problem-Solving Room

Candidates are placed in a private office and asked to answer three different email scenarios on a Google doc (see example below). The scenarios involve an email from a parent, a teacher, and a principal that pose a problem or concern that needs to be addressed. The Google doc is viewable by the rest of the interview team which are then asked to score them (blindly) based on the candidate responses.  (Mock example here)  As a wild-card, during this process I walk in wearing a wig (yes…a wig) and different outfit.  I’m playing the role of a teacher who’s iPad won’t work as well as someone who questions why we even have iPads in the classroom.  As part of this role is constantly getting interrupted for just-in-time troubleshooting and problem-solving, the purpose of this wild-card isn’t to see how they fix the problem as much as how they deal with me.  I then awarded a bonus point to the candidates with the best responses.

Mock email scenario

Mock email scenario

Round 7 – Mini-Presentation

Each applicant is asked to prepare a mini-presentation that lasts no longer than 20 minutes which builds in some time for set-up and Q&A afterwards. The audience is made up of administrators, Ed Techs, and staff from the campuses that are hiring. The candidates are encouraged to use this time to showcase their presentation/training style while also teaching the group an idea/topic/concept. Following each mini-presentation, the audience scores the candidate using a form like this one.

Following the jigsaw matrix of the 4 rounds above, the candidates are all invited into our main room to participate in the final collaboration challenge.

Round 8 – Collaboration Challenge

Each candidate sits with a team of 3 teachers to help solve a dilemma or disagreement.  The teachers are asked to play three different roles: a teacher that is super excited to integrate technology, one that is not, and one that is in-between.  They are then asked to choose one of two different blind scenarios and read them aloud.  Over the course of the next 20 minutes, we observe how the candidates listen, ask questions, and help mediate the mock team meeting. Afterwards, each group assigns a collaboration score using a form like this one.

Following all the challenges, the entire group meets to debrief.  We hear the strengths of each candidates as well as the areas which they would need support if hired.  We don’t rank the applicants or ask for a ranking as the scores will bear that out.  Even with the scoring system, it’s always good to hear from members of the interview crew.  As this group is made up of teachers from hiring campuses, administrators and Ed Techs, they each provide a unique perspective on the candidates and how they can fit with the campus culture. I then ask them to submit their final thoughts on an open-ended form as sometimes, sharing in a group of 16-18 educators can be intimidating and I want to hear the thoughts of everyone on the committee.

Round 9 – Reference Checks

Pretty standard, but necessary.  I use this time to ask not only the strengths, but also what supports the candidate might need going forward in our district.

Summary

While this is an exhaustive process, using technology helps us optimize time spent with the candidates as well as receive feedback from a wide variety of people.  While this is the first year, we’ve implemented the “Gauntlet”, we have done the mock presentation, email scenarios and video resumes in the past.  In looking at the blind scores and coupling that with the feedback from the group, EACH time the candidate with the highest overall score also gets the most positive feedback.

Communication is key for this to work.  From the moment the applicant applies to the day I offer them the job, I’ve sent them an email with an updated timeline and instructions for each step along the process. I’m doing this not only to inform them, but to also see if they follow-up for questions or respond to let me know they received the instructions (testing their professionalism a bit).  In many way, this process begins when that first email is sent.

For those candidates that don’t get hired, I try and give them feedback on things they could improve to earn the position in the future.  In some cases, applicants return the following year and get hired based on this feedback and campus match. In other cases, I’ve had candidates tell me they’ve received offers in other districts based on their video resume (which is why I ask them to not make it “Eanes specific”).

Hiring will never be as hard as letting an employee go. I know this process isn’t perfect and we are constantly trying to improve it.  One thought from the team is to weight the scores of different components based on importance (like the collaboration or presentation components). Regardless, my hope with this process is that we can be as informed about a candidate’s personality, skill-set, work ethic, and overall ability so that firing will never be an option.

36 Weeks of Innovation for Your Classroom

Recently, it’s been reported that U.S. “Millennials” are not making the mark when it comes to technology proficiency and problem solving when compared to counterparts in other countries (19th out of 21).  Say what you will about the assessment and measure of this, but I do think it gives us a chance to reflect on ideas for integrating problem solving strategies into the everyday classroom.

Last year, I wrote this post on 21 Things Every 21st-Century Teacher should do and it became an instant hit (with the help of Sean Junkin’s Infographic).   As tech tools come and go, I felt the need to update and refresh it for this school year.  However, I ran into a problem.  When I got done with my updated list (removing a couple of ideas, adding several more) I was up to 36 different ideas.  As luck would have it there are 36 weeks in a standard school calendar so this actually works out wonderfully.  While these aren’t necessarily listed in the order you should do them, they are listed from least difficult (#1 – Selfies) to the most difficult (#36 – Creating an in-class incubator).   The last few challenges are especially geared toward real-world problem solving and will hopefully make a dent in those “Tech Problem-solving” stats in the future.

36 Weeks of Innovation for the 2015-16 School Year:

1. All About Your Self(ie) Project

You know all those “getting to know you” activities that you start at the beginning of the year?  Why not integrate selfies into those? You know kids (especially teens) have hundreds of these on their phones and it could be a creative way to tell the “their story” through selfies.

2. Have a class twitter account to post a tweet about the day’s learning

Just like a blog only smaller.  Nominate a “guest tweeter” and have them summarize the day’s learning in 140 characters or less. Then ask parents to follow the account so they can also get a little insight into the happenings of the school day.

3. Create your own class hashtag

Tell your students and their parents about the hashtag and have them post ideas, photos, and questions to it.  It’s a great way to get people from not only in your class but also around the world to contribute to your class conversation. You can also use this with your blog posts (#1) or classroom tweets (#2). Bonus points if you use something like VisibleTweets to display your posts in your class.

My daughter's 1st grade teacher has a class Instagram!

My daughter’s 1st grade teacher has a class Instagram!

4. Create a Class Instagram Account 

Spinning off of the twitter account you already created, why not have a photo-based summary of the learning in class as well? Have a daily student photographer who’s job is to post an example of something your class/students did that day. If you don’t want to mess with “do not publish” lists, you could ask that it be of an object or artifact, not a person.  This would also be a good time to have a mini-digital citizenship lesson and talk about when and how to ask permission to take someone’s photo.

 

 

5. Create a comic of your class rules

Let’s face it, classroom rules are in need of a makeover.  Do you still have that blown-up Word Doc with your 1995 clipart on it?  Why not make your classroom rules into a graphic novel?  Here’s just one example  of classroom rules done up comic-style! BAM! BOP! BLAZAMO!

6. Periscope a “minute in the life” video

I wrote a few weeks ago about this newest social media trend called “digital broadcasting”.  While that post went over some best practices for Periscope and Meerkat, I’ve since been exposed to a multitude of ideas from other ‘scopers.  One idea is to capture a “minute in the life” video to post weekly.  Whether this be a minute in the life of a 3rd grader or a Pre-Cal student, it opens up a window to parents and other educators to see what is happening in your class.  I have a much longer post on this coming soon…but since we are early in the list, I’m keeping it simple.

7. Create a MEMEory –

ChemistryCatOnDating-32707

I think meme’s are inherently evil.  Some are so clever I almost get jealous, while others leave a lot to the imagination.  With apps like Meme-Generator or an app like Skitch, you could have students make historical memes, favorite literary characters or even cats that like chemistry.

8. Brain Breaks

Kids (and adults) can really only sit and “work” for so long.  The average adult can sit for about 20 minutes before their mind begins to wander.   For kids, the younger they are the less than can sit still (just come watch me and my family at a restaurant for proof).  Brain breaks should be a part of every class and every grade level.  From Improv games to yoga to GoNoodle, make brain breaks a part of your classroom and watch their brains re-ignite!

9. Sketchnoting for reflection

I’ve been a big fan of sketchnoting before it was called that.  Back in my day (now I sound like an old man) we called it doodling.  However, the more I do it (either digitally or on an old school notebook) the more I realize that I actually remember what was said.  Why not try this in a class?  During a lecture or watching a short film, have students represent the talk in a sketchnote.  Check out this massive sketchnote of my co-Keynote with Todd Nesloney at iPadpaloozaSouthTX.

10. Create a List.ly list to encourage democracy in your class.

It could be as simple as a list of choices for a project or something as grand as what is one thing you want to learn about this year?  Whatever the choice, use List.ly to create a crowd-sourced voting list and let your students have some say in their learning!  Let’s just hope they aren’t old enough to vote for Kanye in 2020.

11. Blog for reflection

Having introduced reflection with Sketchnoting (#9) you are now ready to have kids practice the art of not only reflection with words, but published words.  Using sites like EduBlogs and Kidblog (no longer free) you can have your students reflect on their week of learning in a student blog.  Crowd-source the topics for their writing from other classmates for those that are struggling with an idea.

Screen Shot 2015-09-01 at 1.00.31 PM

A Westlake Student’s portfolio

12. Digital portfolio for projects and art

I’ve got a giant box full of art projects and my oldest is barely entering 1st grade.  I can only imagine the size of the extra wing I’ll need to add to my house when all 3 of them are through school.  While I love all their art, I would appreciate it even more if it was also digitized.  Using a platform like Blub, have your students capture their best work and reflect on the process. For more advanced users, organize each into different categories, styles, or themes.  Besides the student example here, check out Lisa Johnson’s (TechChef4U) multiple Bulb sites for staff and student iPad instructions.

13. Participate in a Mystery Hangout

This sounds a lot scarier than it is but essentially think of playing the game 20 questions with another classroom somewhere in the world. Here’s a link to a community page with more resources. It’s a great way to increase cultural and global awareness and you could event invite the other class to add to your Pinterest board (#10), vote on your List.ly (#8), comment on your blog (#1) or maybe co-collaborate on an eBook (#17).

14. Create a Fantasy league (where they keep track of the stats themselves)

It’s time to break the stereotypes of sports.  What better way to do that than through fantasy sports and math?  Have students “draft” a team in a particular sport and then track their stats manually to see who wins. For a more advanced challenge, create a “mega” league with multiple sports over the course of the year.  Watch for heated trades taking place on the playground and Monday discussions livening up when football season starts!

15. Special Effects Science

With a ton of stop-motion apps and the new Slo-mo feature built into iOS, there are a ton of creative ways to watch a science experiment unfold.  From the slow growth of a plant over a semester to the infamous erupting volcano experiment in super slo-mo, science really is part visual arts.

16. Infographic-ize your newsletter

Tired of sending home that same boring newsletter that nobody reads? Why not jazz it up with an infographic.  Using a tool like Canva or even keynote (what I used to make mine for this post), you can create a visually pleasing and impactful message to your community.  Just be sure to include links to your class Twitter(#2), Instagram (#4) and Periscope (#6) accounts!

17. Pinning for parents

In this new digital age, parents are always looking for some help when it comes to ways to help their kids manage it all and be successful for school.  Rather than just send them tips here or there, why not have a Pinterest board for parents?  Here’s one we did called “86-days of summer learning” for parents looking for learning ideas in the summer.

18. Green Screen a field trip to another land

Budget cuts mean no more field trip to the local zoo?  Why not take a virtual one?  Have you class research specific locations in our world (and even specific times in history) and then visit them via green screen technology.  Students can discuss what they might see during their trip and reflect on challenges and discoveries they made (virtually of course).

19. Make a class weekly podcast

Busy parents mean no time to read a weekly newsletter or that note in the take home folder.  One thing many parents due is subscribe to podcasts (remember the Serial craze last fall?!) so why not put your class highlights in their weekly feed?  Have your students write and create segments for the weekly show and publish it to iTunes to make some instant memories and to let mom and dad listen to your week while working out.

20. Animated book reports

The video book report is so 2013.  Why not ramp it up a notch and use some animation?  Apps like Explain Everything, Puppet Pals, Tellagami, Toontastic, etc allow you to make your book reports a little more animated.  Add in some green screen (#18) with some stop-motion (#15), throw in some legos, and your students could make their own Lego Movie as a book report! (as long as they don’t use that “Everything is Awesome” song as their soundtrack)

21. Instructables by Students

The Instructables DIY craze is a powerful one.  From figuring out how to make your own bubble-machine to how to use chop sticks, these how-to guides for life hacks are quite handy.  Since student’s learn best by teaching, why not flip the script and use a site like Bulb or Snapguide to have students make their own Instructable over the topic or subject area of their choice?

22. Let a kid take over

A student takes over the 5th grade math quiz via Apollo

A student takes over the 5th grade math quiz via Apollo

I know. This sounds dangerous.  If you look at John Hattie’s research on visible learning, the number 1 way to help move the needle on student learning and retention is to let them drive their own learning and self-grade.  While there are several different ways you can do this (Project Based Learning being the most widely accepted method), you could sprinkle in little bits of this in everyday curriculum. An app like Apollo allows the students to take over the teacher’s board and then send out their work to the entire class instantly!  (bonus: check out the built-in random student picker for some extra fun)

23. Student-led Parent-teacher conference presentations

I first heard about this from Sandy Kleinman this past summer, but the concept is simple.  Tell students on the first week of school that they will be collecting a portfolio of work and present what they have learned to their parents during parent-teacher conferences.  This is a great way of having kids (even as young as kindergarten) own their learning (#22). This could be daunting if not planned well, but with built in reflection activities (#9, #11, #12) there are multiple ways to gather discoveries to share with mom and dad.

24. Augment an old Textbook

Textbooks are a way of life in education and though many are now digital, there are still tons of old adoptions laying around in classroom cabinets or school storage closets.  Why not utilize these books to add a little Augmented reality to the classroom?  Using an app like Aurasma or Daqri, create a special video message and “attach” it a picture in the textbook.  So when the entire class turns to page 26 and holds their device over the image…they’ll get quite the surprise!

25. Go Paperless for a week (then track the data)

Depending on your grade level, this might be harder than you think. Even in a 1:1 district we still print or have need to print things from time to time.  The idea behind this challenge is see if you can figure out ways to make things more digital.  Maybe instead of a newsletter you print and send home, you write a blog (#11) or send an infographic (#16).  Or instead of asking kids to write and peer-edit each other’s papers, you ask them to share a Google doc?   If your students don’t have devices, then challenge yourself to try this personally for a month.

26. Google Cardboard

With Google’s release of “Expeditions” last May, students can now take a mobile phone or iPod and use Google Cardboard to take a virtual field trip anywhere around the world!  This does take some prep, which is why it’s further down on the list, but the reactions of students experiencing the Great Wall of China is amazing!

27. No Tech Tuesday

Have your students not use any technology and live like it’s 1915. This is a great way to really investigate how much times have changed in the past decade and our reliance on technology.  Of course when they are done, have them blog about their experience. (#11)

28. Cardboard Design challenges

Design challenges can be a great way to have students think differently and work together in teams.  Whether it be creating a cardboard chair that can support your weight (like Mr. Lofgren did here with his middle school students) or creating your own arcade like Cane did, the only limits in these activities are supplies and your students’ imaginations.  And sometimes, having limits like supplies and time can actually enhance the creativity of the teams.  BONUS: Create an Instructable of your final project (#21)

29. Redesign your learning space

After having your class design their own cardboard chairs (#28), it’s time to look at your classroom space. How is it designed to facilitate learning? Have your students research what types of furniture work best for a diverse learning environment.  From the color on the walls to the lighting, have students research the costs and practicality of a new classroom makeover.   Need some inspiration? How about his “classroom diner” concept:

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30. Make a class book

The ease with which you can publish books now is amazing.  Using a tool like Book Creator or iBooks Author, you can publish to the iBooks store or Amazon.  Don’t want to do something that intense? Keep it simple and make a book using Shutterfly and then have it printed as a keepsake.

31. Code a makey-makey Instrument

Music can be a great learning tool.  Coding is like learning a second language.  This challenge combines the two at a pretty inexpensive cost ($49 for a Makey-Makey, $2 for bananas). Have your students work in teams to create their own musical instruments using any classroom materials around them.  Then when they are all done, have them put on a “Junkyard Musical” performance to wrap it up! (Which would be a great thing to Periscope (#6))

32. Appmazing Race

While the APPmazing Race got it’s humble beginnings from iPadpalooza 2014, it has since grown into a global phenomenon as a new strategy for delivering PD.  Though built originally for adults, it’s perfect for students with mobile devices.  Set up a series of challenges over a class period or a couple of weeks and have the kids team up and go to work!  While the race itself doesn’t take a lot of work (except for reigning the kids back in), the prep before hand and the scoring afterwards will take quite a bit of time. Be sure to have a rubric to help students understand how they score on particular challenges and I would advise on using a tool like Padlet.com to curate all their finished discoveries.  Here’s an example of one of the biggest races I’ve hosted using Thinglink and Padlet to curate.

33. LipDub to History

The ultimate form of flattery is imitation.  The ultimate form of stardom is when Weird Al makes a parody of your song.  Why not take that to another level and have students re-write lyrics to their favorite hit or a popular tune?  The catch is they have to tie the lyrics into something historical like the video below.  Who knows, maybe some student will remake “Chaka Khan” into “Genghis Khan”.

34. Design your own Rube Goldberg Machine

How great would it be to have teams of students design a Rube Goldberg machine?  I once saw former 4th grade teacher Cody Spraberry facilitate a 2-week project where each group had a defined space in the classroom (marked by tape) and had to design, create, and test their Rube as well as record it.  Not all the reactions were as priceless as this kid’s, but tying in reflection (#11), how-to instructions (#21) and some video effects (#15) can really make this a powerful lesson in teamwork, perseverance, problem-solving and organization.

35. Global Outreach GoFundMe

Teaching our students about generosity while giving them a wider perspective of world events can be powerful.  Now with tools like GoFundMe, your class can strategize a way to help support a cause like this one for creating a School for the Deaf in Haiti.  This is real, authentic, impactful learning that will make a difference in the lives of your students and those you are helping.

36. Create a start-up Incubator

To really tackle all of those “future-ready” skills, why not have teams of students create their own actual start-up company.  Some high schools across the country have started this program (including our own Westlake High School) but it doesn’t have to be exclusive to high school.  The key is to get business and industry leaders to work with the kids and talk about real world scenarios their companies will face.  Kind of like “career day” on steroids. If you can get some local business or parents to participate with some funds, you can actually host a “Pitch night” to start the event and a “Shark tank” type activity to close it where students will get actual money to try and create their product.  This is the most intensive of all the ideas on this list and can utilize parts of all the other 35 topics to make a team successful.

While I don’t expect any one classroom to do all of these ideas (I’d have to give them a prize if they did), I do think many of these are doable and possible on the cheap.  I tried to design most of them without dependance on a particular type of technology, but having access to devices, even if not in a 1:1 environment, is helpful.

I hope you enjoy and be sure to give me some feedback below as to what you think.  And to practice what I preach, I took Sean Junkin’s tutorial advice and created my own infographic out of Keynote for this post.  See below:

Infographic 36.001