It’s been interesting to watch the world react to the COVID-19 pandemic, also known as the “Coronavirus”. In the age of social media and instant notifications on our mobile devices, it’s made this pandemic seem like the worst on record when in fact, it’s not even close. That said, as with any disaster or pandemic, there comes an increased awareness to how schools and districts respond to it. Many schools are on alert, creating plans and awaiting guidance. While others, like this school in Seattle, are shutting down as a precaution.
Last week I posted the question of how schools prepared for a long-term closure using Facebook, Twitter, and group texts as ways to crowd-source responses. Those responses varied from “packets, we’ll just give them lots of packets” to “we’ll use Google Classroom to hand out assignments.” Neither of these responses are inherently good or bad, but it does open the door to a slew of questions schools and districts need to be asking themselves when it comes to continuing the learning even when the building is closed to students.
This post is a cumulation of those responses crowd-sourced from school administrators across the globe. As every district is different, it’s impossible to come up with a one-size-fits-all approach to long-term closure. However, I do hope these questions can help guide you as you see what kind of plan you have in place should the unfortunate happen. Being from Texas, I know that weather can cause long-term closure as well (see Hurricane Harvey). For the purposes of the following questions, I’m going to assume that it’s a pandemic and that it’s affecting the entire community and surrounding districts. I will also post some ideas and solutions that were shared with me in the hopes of sparking an idea for your school or community.
1. How will you deliver learning to your students?
I purposefully put “learning” instead of “content” as too often times we default to what we know. Learning online looks a lot different than learning in a physical classroom. Some mentioned using LMS platforms like Schoology or Google Classroom to deliver the learning to their students but this assumes that A) they have devices and B) they have internet access (see next question). Also, most of the responses pertained to students in grades 6 and up. Some had some measures for 3-5 students while most had no plans for online learning when it came to K-2 students.
Ideas/Solutions: As mentioned, using LMS platforms seemed to be the most common response to this question, with Google Classroom being mentioned the most. Sometimes these can be online assignments, digital worksheets, or journal prompts. Some mentioned using live chats, YouTube, and Google Hangouts as a way to supplement the learning, including having “office hours” where teachers take 10-15 minutes to check in virtually with each of their students. A couple of districts mentioned their teachers creating lessons on Nearpod and using the “student-paced” option to send work home as it tracks their answers and allows them to upload work. Andrew Wallace from South Portland Maine Schools shared another creative solution. In his district, they send home a “one page cheat sheet” with passwords and usernames for online resources like Newsela, Tumble Books, Overdrive, and BrainPop (which already has a new lesson on the CoronaVirus – see below) In Grapevine-Colleyville ISD, Kyle Berger deploys a Classlink portal for all teachers, parents and students to access resources. Of course, this all still assumes that all kids have devices and internet at home which leads me to my second question.
2. How many of your students DO NOT have online access at home and how do you deliver learning to them?
This is a question many schools may already know the answer to. Online survey tools like Survey Monkey and Bright Bytes can help collect this data (ironically, you have to be online to take the survey) or you could collect this information during school registration. Regardless of how you collect it, you’ll likely have a percentage of students without access that you’ll have to plan for.
Ideas/Solutions: There were a WIDE variety of ideas and solutions for this question. Bonnie Blan from Southwest Christian School was able to leverage discounted internet access for families in need using Kajeet and the BroadbandNow initiative. Others mentioned giving out hotspots as it would be likely that students wouldn’t be able to go to places like McDonald’s or Starbucks during a quarantine (although some adults might risk it for coffee :). With either of these solutions, you would need to set these up well before disaster strikes, but I like that schools are solving this issue regardless. In general, the responses from educators seemed to indicate that you should be prepared to have some analog mixed with digital. Writing in journals and reading are easy enough for ELA, but having prompts for writing helps. Some schools mentioned having students check out extra books out of the library just in case.
3. How prepared are staff and what is their role?
Like Jennifer mentioned, setting up a bunch of brand new tools during a stressful time like a long-term closure wouldn’t be wise. Staff will be worried about their own families as well as their students. Anything that is implemented would either need to be put in place before hand or easily deliverable to a teacher’s existing curriculum and instruction. While not ideal, this could mean just sending home paper or digital worksheets, but even that can be a challenge.
Ideas/Solutions: Having a plan in place with deliverables to staff would be a smart thing to create and have on hand regardless of a global pandemic. These can range from having some one-page step-sets that show teachers how to deliver a variety of content on your LMS of choice to an internal website with a range of ideas for online learning. Schools can leverage tools like Microsoft Teams as a way to collaborate or have conversations or create Padlet walls that students can post ideas on. Any and all solutions should be web-based, device agnostic and able to work on a smartphone as that may be the only online access they have.
One bit of advice from Jennifer Pearson, a Tech Coordinator who works at the International School of Nanshan Shenzhen in China – “There should be a plan. The plan should be consistent and NOT introduce a bunch of new techy tools.”
4. Are these days recognized by your state or country as actual instructional days?
As you might imagine, each state and country has different rules around this. Here in Texas, we count instructional days based on the actual amount of minutes our students are physically in school. While there might be exemptions made, currently those days won’t count and schools would presumably have to extend the school year to make up for the loss of days and weeks while shut down which would likely push through the end of June. While I think learning should still continue even if your state or country doesn’t recognize it officially, this brings about many other questions, including contract lengths of your professional teaching staff.
Ideas/Solutions: Some states, like Illinois, recognizes a handful of “eLearning Days” that can often times come about due to poor weather. These days are counted as official instructional days and were recognized by the state, which means no make-up days at the end of the year. Phil Hintz from Gurnee D56 in the Chicago area was a part of a handful of districts that ran the pilot for eLearning days starting in 2016. While not a solution for weeks of closure, the framework they built was around giving students windows of time to complete assignments and using Title 1 funds to get those without access Kajeet Hotspots. Here’s a video of his school’s experience with eLearning day.
5. What role do other “non-classroom” professionals play?
In an average school building there are many professional, salaried staff working along side the classroom teachers. Some of these teach special area subjects like art, music and PE. Others include counselors, nurses, and campus administration. While the majority of the interaction of students will come from the teacher in an eLearning concept, these staff still have a role to play.
Ideas/Solutions: Principals are the go to source for school-to-home communication. They should be posting updates regularly to both parents but also to staff and help identify families that might not have online access at home. They also have to set expectations for teaching staff in making sure online instruction is consistent. Special area teachers should continue to serve students and provide instruction whether it be having students post a video of them doing push-ups on a FlipGrid or capture their art and reflect using a digital portfolio tool like Bulb. Counselors and nurses can provide support to families in need either through one-on-one at home visits or through online video chat tools.
6. What about itinerant and paraprofessional staff?
Those professional staff on salary can rest easy knowing that they are still getting their paycheck every month, even if the school is closed. Sure they may have to work some extra days, but they aren’t clocking in to work an hourly job. Custodians, administrative assistants, cafeteria workers and teacher aides don’t have that luxury. For them, a shut down could be a devastating hit to them financially if they aren’t working.
Ideas/Solutions: There are still roles for many of these staff to play even if the building is closed, but they may be very different compared to the normal school day. Custodial staff should do a deep cleaning of the building and prepare it for the eventual return of students. Admin assistants can help connect teachers with students and vice versa as they have access to parent contact information. Cafeteria workers can help provide and deliver meals to those families in need. Teacher aides can use tools like Google Hangouts to meet with those students they serve and check in or assist on the work that they have to do at home. In some cases, while human contact in masse is to be avoided, they can also make one-on-one home visits like the counselors and nurses. While the building may be closed, there is still plenty of work to be done and these staff are vital to keeping things running efficiently as well as helping our students with special needs.
In summary, there is a LOT to consider before shutting a school down for a few days or even a few weeks. The questions above are just the tip of the iceberg, but they come from a multitude of librarians, teachers, and administrators across the world that genuinely care about keeping the progress of learning happening despite the closure of a physical building.
What plans does your school or district have in place? Please post your ideas and solutions in the comments section below. If I’ve learned anything from this post, it’s that we all are better when we work and collaborate on ideas together.
It wasn’t the dried blood pouring from their ears or the vampire-like teeth they seemed to all be sporting. Being a teacher for 20-plus years, she had become accustomed to kids not following along with the school rules banning any type of costumes or “Halloween attire” from the school. Having fought (and lost) many a battle with parents, she had given up hope in some ways that the kids (or better yet, their parents) would actually honor any type of school rule.
No, what was different was that they all seemed to be actually sitting quietly waiting for some direction.
She dreaded this day.
From her first day as a teacher in 2020, to the present year 2041, she always hated dealing with typical rowdy behaviors from her 3rd/4th grade mixed class on October 31. It became a huge pain to try to keep them engaged in any type of lesson. She tried to have them create their own virtual haunted houses and even used augmented reality to zombify their “Facetagram” profiles. Nothing seemed to work.
They were obedient kids, but their boredom tolerance was almost non-existent. She felt as if she had to always entertain them and on Halloween, when they had visions of ‘safe-for-school’ candy dancing in their heads, she knew it would be particularly difficult to keep them engaged in any task.
So, this year, she decided to try something different. Something that would TRULY scare them.
“Class, today we are going to take a surprise field trip,” Ms. Shannon said.
“What? Where? Today? Our parents didn’t get a note, how can we do this?” the students questioned.
“Will it be a virtual field trip?” some pondered as the teacher liked to integrate virtual reality into her lessons regularly.
“No, it will be an ACTUAL field trip,” the teacher responded.
Following some moans and groans, the students slowing rose from their flexible furniture and ambled in zombie-like fashion past the interactive wallpaper at the front of the class (which was currently displaying a misty cemetery setting with headstones that had each of their names).
“Should we take our tablets?” one student asked.
“No, for this you will only need your eyes, your feet, and a snack,” replied the teacher.
As the self-driving bus landed in front of the school, the students filed in with a murmur. There was a mixture of excitement and fear. Usually all field trips had to be approved by parents, and most of these students had never gone anywhere without their parents careful planning. From pre-planned “play dates” when they were 3 and 4 years old, to the cavalcade of TaeKwonDo lessons, Oboe Practice, and Drone Racing League meets, they had all lived extremely scheduled and pre-approved lives.
After a quick flight out of the city, the bus came to rest in the middle of a forest.
“Alright class, everyone out!” the teacher exclaimed.
The students noticed her demeanor had shifted from grumpy to cheerful, which put them all at ease, albeit she seemed to be overly cheerful.
“Students, today you are going to be a part of something you have never experienced. In a few moments, I’m going to leave you alone here in these woods.”
The students shifted uncomfortably in their self-lacing shoes. Some began to look nervously to each of their classmates as if to say, “Do you think this is real?”
“Somewhere, there is a note giving you directions that you’ll have to uncover, but until then, good luck.”
And with that she stepped onto the bus which quickly flew up into low-hanging grey clouds and disappeared.
For what seemed like a lifetime, the students stood still, mouths agape.
“How could she leave us here?” one boy with an interactive t-shirt displaying a 38-year old dancing Billie Ellish commented.
“She’ll be back. I’m sure of it,” a girl with three pig-tails reassured.
After a few minutes, when they realized she wouldn’t be coming back, many of the students began to gather in small groups trying to decide what to do next. One group elected to stay right where they were until their parents came and got them. Another group started to cry and scream from the stress. A third group immediately began looking for the note the teacher had mentioned.
One of the girls in the third group, Sheri, had been a part of “the Scouts” as they had now been named. (Boy and Girl Scouts had been merged in 2036) Sheri had some knowledge of survival skills and immediately took up a leadership position in the group.
“Listen, we can’t wait here for someone to come get us. This is a challenge that we must overcome together. Our teacher is always talking about how we need to collaborate more, think critically, and problem-solve. I think this is a test to see if we can do that,” she stated.
“There are 20 of us here. If we work together, I’m sure we can find the note the teacher mentioned and get out of here.”
“LOOK!!” one of the boys shouted. “There’s an old cabin over there!”
The students gathered closely together as the dilapidated cabin seemed to leer at them behind spider webs and dead vines climbing along the sides of its walls.
“What are you crazy?!? Go into that place? NO WAY” one of the kids commented.
Sheri reassured them,”You don’t really think our teacher would leave us out here with something dangerous? She’d get in so much trouble from our parents. I think this is all an elaborate trick.”
As the words escaped her mouth though, Sheri began to wonder. She had noticed a change lately with Ms. Shannon. She seemed to be getting more and more pail as the year wore on. Her hair, normally perfectly placed, had become disheveled. She seemed stressed. And not just the normal stress that teaching 60 hours a week for a small paycheck had brought upon her life. No, this was different.
Secretly, Sheri thought that Ms. Shannon had finally cracked.
As the students huddled together and slowly approached the cabin, a deep fear had crept into all of their brains. They had never done anything without first checking for consent from an adult. A large group of kids decided to stay in the very spot where they had been left by the bus, opting to collect their snacks in a pile and await for their parents or the teacher to come back for them.
The smaller group, led by Sheri, progressed into the cabin. Inside, it was musty. There were strange all-in-one desk looking torture devices set in rows in the room. An old interactive whiteboard from yesteryear hung tilted off one of the walls. What was this place?
One boy named Leo chimed in, “This almost looks like a learning studio. I think they used to call it a ‘classroom’.”
Other students nodded. There were old, sun-bleached bulletin boards on the walls and alphabet letters strung up across the top of the wall (although four letters E,H,L, and P were missing).
At the front of the room was an extremely large desk. The students had never seen a desk of this size. One of them commented, “It almost looks like it could be a teacher’s desk, but teachers don’t have desks anymore so I’m confused.”
On the middle of the desk laid a single sheet of paper.
Sheri, with hands shaking, picked up the note.
You have all lived very scheduled lives. You have amazing skills when it comes to using technology, however, none of you have ever learned how to think or entertain yourselves. So today, I’m going to challenge you.
The note continued:
You have no directions. You can do whatever you want. There are no devices to help guide you out of these woods. You are miles from any resources or Wifi. There is only one way out.
Once you have figured out how to think for yourself, you will be freed from the forest.
A loud SCREAM came from the cabin. The group of kids outside sprawled and ran in all directions.
I wish this tale had a happy ending, but it doesn’t.
The students would never leave those woods.
And to this day, if you ever hover near the old school house planted in the middle of woods, you might hear their confused cries for help and direction as they sadly never figured out how to think for themselves.
Relationships are always a work in progress. Kayne and Kim. Will and Jada. Beyonce and Jay-Z. Carl and Renee. The list goes on and on. Some couples make it, others end in divorce. While every couple has its own unique circumstances and situation, there are some common tips to make their marriage more successful.
Over the last few years, more and more, I feel like a marriage counselor when it comes to the couple known as “IT & Curriculum.” This relationship is a tricky one, because there is no way to opt out. While my district has what I would call a very healthy relationship between the two, it wasn’t always that way. And when I go out and speak with other districts, there seems to be some common problems that arise between curriculum and IT.
Last week at #TLTechLive event in Boston, I had the honor of being the opening keynote to address this topic head on. And while I won’t recap the entire presentation, I found some interesting insights over the course of our one hour “counseling session” that I thought I would share here.
Like any marriage, there need to be a set of agreed upon vows or standards. During my session last week, I donned some preacher robes (actually a graduation gown) to deliver the vows between IT and Curriculum. Here’s an abbreviated version:
“Dearly beloved, we are gathered here today to celebrate this thing called….Learning.
Curriculum – Do you solemnly swear to check interoperability standards before purchasing an application?
IT – Do you solemnly swear to being open to new ideas, as long as it furthers the learning of our kids?
….in sickness and health, through printer errors and slow wifi, until death or the end of public education do us part….may I have the ringtone?”
As I recited the vows on stage, I realized that wedding vows sound an awful lot like Acceptable Use Policies.
Patient #1 – Dealing with Insecurity
With all the new applications or online textbooks being purchased almost daily it seems, our schools have many points of vulnerability when it comes to data. The IT side of the relationship wants to be open to these new programs and applications, but also is concerned about security and data privacy.
While there is no magic bullet answer to this relationship issue, many districts and states are moving toward a standard agreement when it comes to the use of student data. In fact, in Massachusetts, there is a Student Privacy Alliance which connects districts across the state to leverage the collective power in getting companies to agree to their student data privacy agreement.
With all the recent news with the Zuckerberg testimony to Congress and the subsequent avalanche of companies changing their terms of service when it comes to user data, this issue in the relationship between IT and Curriculum could soon be going away, allowing the happy couple to finally go on the honeymoon they’ve always wanted.
Patient #2 – Spicing things up…in the classroom
If you’ve ever been a teacher and attended some state-wide or national ed tech conference, there is almost always some app or tool that you learn about that you want to try. However, when you get back home, IT says “no” before you even attempt to pilot it with your students.
The truth is, there is more than just IT that needs to vet new tools. I’ve seen many an app out there that is really just students mindlessly tapping on screens and not vetting in any type of research. In our district we have a workflow for requesting new apps for students (the app store isn’t on their iPads) as well as our League of Innovators – a group of early adopters that are willing to try and test new software or hardware. What mechanisms does your district have in place for trying new applications or tools? Is there a process for piloting new ideas?
These questions can sting an unstable relationship as it gives IT the impression that you are happy with what they are offering and your eye is starting to wander. However, a stable relationship has an open dialogue and a process for getting new ideas, if effective, into the hands of students.
Patient #3 – Feeling out of sync
After the honeymoon phase, typically a couple decides to purchase their first house. In the case of IT & Curriculum that could be in the form of a Learning Management System (LMS) or perhaps a large online textbook adoption. This new purchase has many needs and requires the attention of both sides of the relationship.
For IT, there is nothing more frustrating than finding out that Curriculum has purchased a new adoption that either doesn’t work on the district’s existing devices OR requires a lot of heavy lifting to get student data into the system. The good news is, there are more and more platforms moving to a Single-Sign On (SSO) approach and with the One Roster standard from IMS Global becoming more widely adopted, the issues of data uploads via .csv files may soon go away.
Patient #4 – Worried about our kids
At some point in a relationship, kids enter the picture. With IT & Curriculum, they are there on day one. The focus of both ‘parents’ in this marriage should ultimately be the students. Many times, districts purchase expensive software or applications in the hopes of enhancing student learning. But how do we know if that’s actually happening? How do we measure the effectiveness of the programs we are using?
For me, it means pulling up usage statistics of over 40 applications or online resources. This process can take more than a week and the data comes in a variety of formats which is rarely longitudinal in terms of usage. Again, the good news here is that there are now tools in development to help with this efficacy of use and ultimately, learning. One company I’ve been advising with over the past year that does this very thing is CatchOn. Their motto is simple – “Simplify the evaluation of Ed Tech usage.”
Once you have the data you need at the touch of your finger, the next challenge becomes those hard conversations in the relationship around budget. Maybe curriculum is spending too much or IT is too much of a penny-pincher, whatever the case, once you have the usage data you can make better decisions for your “family” around whether to cut a program or keep it and provide more professional learning around it.
How do we save this marriage?
Through all of the issues between this couple, the keys to an effective relationship sound eerily similar to that of an actual marriage:
- Better communication
- Empathy and understanding of both sides
- Being open to new ideas
- Working together, not separate
And ultimately…we need to stay together…for the kids.
Editor’s note: Looking to learn more? Check out my book Mobile Learning Mindset: The IT Professional’s Guide to Implementation which includes an entire chapter dedicated to the marriage between IT and Curriculum.